CREATE STAFF ACCOUNTS

STAFF LOGIN

Existing staff members
If staff member was in the CSSS portal and hasn’t updated their password/details on the new portal

1. Click on LOGIN on csnsw.sport and then click on “Forgot Password”

2. An email will be sent with the link to reset the password.

New staff members

1. Click on Create Account

2. Select Staff

3. Complete Staff Account Setup page - use your staff email address

 When you have your password, click on LOGIN, enter email address and password.  Once logged in, you will be taken directly to the STAFF DASHBOARD.

UPDATING YOUR DETAILS

1. On the menu, go to STAFF DASHBOARD and select UPDATE MY DETAILS

2. Complete all the fields with correct information. Please note * indicates that this is a required field.

3. Include your medical details and 2 unique emergency contacts

4. Tick the User Agreement and Privacy Policy – if you are unable to agree to the terms, please contact the CSNSW office.

5. Click on Save          

UPDATING ACCREDITATION

1. Return to DASHBOARD and select UPDATE MY ACCREDITATION

2. Complete all fields including adding a PDF attachment of proof of approved accreditation

3. If you wish to add additional accreditation details, use the +ADD button

4. Click on Save

5. Click on Back

Remember your accreditation page carries over to your qualifications on the application

HELP PAGE

Once logged in to the Staff Dashboard click on HELP

https://csnsw.sport/help/help-guide-for-staff

Open

UPDATING SCHOOL INFORMATION

 This applies to Diocesan/Association Representatives and CSNSW Sport Admin users to update school information eg.  Principals. 

All roles of staff in this section. (Click on View Roles)

1.  Go to ADMIN heading

2. Select Search Schools

3. Add Diocese or School

4. Click on Edit

5. Add updated information and click on Save.

Open

SETTING UP DIOCESAN/ASSOCIATION OFFICIAL POSITIONS

 This applies to Diocesan/Association Representatives and CSNSW Sport Admin users only to set up

Team Officials position nominations for your Diocese to attend NSWCCC/MacKillop/Polding events.

1.  Login to portal

2. Go to the SPORTS/EVENTS heading and select Team Official Position Available

3. Select Diocese, Team Representation and Year and click on SEARCH

4. Tick/untick the boxes for positions required. You can also filter by sport/position/pathway.

5. Click on Save Selection

 DIOCESAN ROLES

The following are a description of roles available: -

 PRIMARY

Official – Diocese Event only
Staff member attending a Diocese Event (Eg Maitland/Newcastle Tennis Selections) in an officiating capacity. 
Eg.  Supervising teacher, ground manager, official.  This role has access to student registration data at their Diocese Level.

 Event Coordinator - Polding/MacKillop
Staff member attending one of these events involved in the running of this event. (Eg.  Polding AFL Selections) Eg.  Supervising teacher, Ground Manager etc.  This role has access to student registration data at this level only (Polding/MacKillop)

 Manager

Staff member attending the Polding/MacKillop selections in a team manager role. Eg.  Maitland/Newcastle Football Team Manager.

This role has access to student registration data at the Diocese Selections Level and the Polding/MacKillop Selection level.

SECONDARY

Secondary will have the same roles as above however there will be additional roles depending on the sport.

Eg.  Coach, Selector

STAFF APPLYING FOR ROLES

 APPLY FOR SPORT COORDINATOR

1. On the menu, go to STAFF and select APPLY FOR SPORT COORDINATOR

2. Select your school

3. Click on the link to Sport Coordinator Terms and Conditions to read

4. Tick the box to acknowledge that you have read and agree to the Terms and Conditions

5. Click on SUBMIT

6. Once approved by your Principal, you will receive an email notification notifying you of approval.

APPLY FOR TEAM OFFICIAL POSITIONS

1. On the menu, go to STAFF and select APPLY FOR TEAM OFFICIAL

2. Select yes or no for the type of position you are applying for (whether it be a Diocesan position or a CCC/Polding position)

3. Click NEXT

4. Select your school, Diocese, Team Representation, Sport and Pathway

5. Tick the box for the positions you would like to apply for.

6. Complete the “Personal Statement and Other Experience” box

7. Tick the box to acknowledge that you have read and agree to the Terms and Conditions

8. Click on SUBMIT

9. Once approved by your Principal you will receive an email notifying you of their approval.

10. 10.   CSNSW Admin will send an email notifying you of approval result of your application.

APPLY FOR SPORT CONVENER

1. On the menu, go to STAFF and select APPLY FOR SPORTS CONVENER

2. Select your school or entity, Diocese, Team Representation, Sport and year

3. Complete the “Personal Statement and Other Experience” box

4. Tick the box to acknowledge that you have read and agree to the Terms and Conditions

5. Click on SUBMIT

6. Once approved by your Principal and Diocesan Sports Representative you will receive an email notifying you of their approval.

7. CSNSW Sport Admin will send an email notifying you of approval result of your application.

MY ROLES

1. On the menu, go to MY PROFILE and select MY ROLES

2. All applications and your status will be displayed. You can remove these at anytime

CREATING TEMPLATES (SELECTION PACKS, Levy/Uniform)

 This applies to Diocesan/Association Representatives and CSNSW Sport Admin users only

 Templates are used to load pre-created event information to make filling out the fields as easy and uniform

as possible

1. On the menu, go to STUDENTS and select TEAM MEMBER INFORMATION

2. Select Diocese, Pathway Competition and Level. 

3. Click on DISPLAY

TEAM PACKS

OR to create a NEW template:

LEVY & UNIFORMS

Before Setting up Levy and Uniform, your uniform items should be setup as products in categories in your shop (ecwid.com).

9. On the TEAM MEMBER INFORMATION page - Click on Edit Uniforms. The Pathway and Selection level will automatically display.

10.   Select Diocese and click on DISPLAY

11.   Enter Levy($)

12.   Default Category Displayed: Select Category (this is the category that you have set up in Ecwid).

13.   Item Description – Enter item name – select the one required and click on Add.  If more than 1 is required, select ADD (these will automatically show in the parents’ cart)

14.   Select Status and Qty - Compulsory:  uniform that automatically shows in cart and can be removed(Eg. If student has from previous year).  Required:  this cannot be removed from cart

15.   Click on Save

 CUSTOM FIELDS

These custom fields are available for any additional data that is required by the Diocese/Association. 
These may include bus stops, pick up times, meal requirements etc.

1.  These can be added in two areas.  Go to the SPORTS Heading and click on Custom Fields OR in Team Member Information (Selection Packs)

2. Select Pathway Competition, Selection Level and Diocese

3. Add the Custom Field Name and Label – Eg. Bus Stops

4. Select Custom Field Type Eg. Text box, check box etc

5. If it is a mandatory question tick the “Is Mandatory” box.

6. Field Name – add details that are required

UPDATING TEMPLATES (SELECTION PACKS)

This applies to Diocesan/Association Representatives and CSNSW Sport Admin users only

1.  Go to STUDENTS and select TEAM MEMBER INFORMATION

2. Select Diocese, Pathway Competition and Level

3. Scroll down and click on EDIT TEAM PACK against the level you require.
   The current selection pack will be displayed.

4. Change details in the “Selection level alias name” if required. 

If you would like to save the details over the template, to be reused at a later date:

1. Type in Select from template field and choose the template.

 SHOP SET UP & MANAGEMENT – (ECWID)  

This applies to Diocesan/Association Representatives and CSNSW Sport Admin users only

 LOGIN

1. Navigate to your ecwid store website, https://my.ecwid.com/cp/

2. Enter your email address and password to log in

ADDING PRODUCTS

1. On the side menu, hover your mouse over Catalogue and then select Categories

2. Click on the blue link, +Add Root Category. This will be the name of the shop front your parents will see e.g. Broken Bay Primary or Broken Bay Secondary. Please note - if you have items that are only available to some students you may want to create a separate category. Example categories 1. Dio Name Primary, 2. Dio Name Secondary, 3. No Optional Items, 4. Sport Specific Items. If you have the same products for primary and secondary, then you will not need category 1 & 2 you could just have 1. Dio Name for example.

3. Once you have added name, description & photo (logo is suggested) click Save in the top right corner. This needs to be repeated for each category required.

4. Select the category name that you want to add products to. Click on Category Products (centre of the page, next to general, below the category name) and then click on Create New Product

5. When adding a product add each of the below.

6. Scroll to the bottom of the page to ensure the correct category is 

7. Managing stock quantities.

8. Click Save in the top right corner

ADDING PRODUCT VARIATIONS (SIZES/COLOURS/STYLES)

1.  Once you have saved your new product, a menu will appear under the item name. Select Options

2. Click on the blue link, +Add New Option

3. Example - Sizes: Option Name – Size, Input type – Drop Down Box or Different Styles: Option Name – Style, Input Type - Radio Buttons 

4. If you do not want a size to be defaulted, aDo not preselect default value

5. Click +Add New Value, e.g. Small, Med, Large. Each size needs to be its own added new value

6. Click Save in the top right corner

7. Select Variations, then select +Add New Variation

8. From the drop-down box select the first value/size.

9. In the SKU box add -1 after the SKU (the - # will match the variation # at the top). Do not delete the numbers already in that box, you need to add the – # at the end of the SKU.

10. Select Manage and enter the number of items in stock for that size. Make sure the a is next to the number not unlimited.

11. Click on the + box (next to OK)

12. Once you have repeated steps 8 – 11 for each variation. When you finish your last variation click OK instead of the + box

13. Click Save in the top right corner.

VIEWING/CHANGING/PRINTING INDIVIDUAL ORDER FORMS

1. On the side menu, go to My Sales and then Orders

2. You can search for an order or apply filters to show orders

3. Clicking the arrow on the right of the order will open the order

4. Clicking update order will give you the option to print, edit or update a status for that order

5. To update or print multiple orders, select the checkbox under the search bar. An option for Mass Update will then appear. Select the action you would like to apply to all selected orders

6. If exporting orders Delimiter = Comma. The fields you want included on the download should be black and any fields you do not want shown on the download will be grey.

VIEWING ORDER ITEMS EXPORT IN ELCOM

Login to account and go to Staff Dashboard

1. Go to ADMIN and select Order Items Report

2. Your store must always be selected – you can then add any other search fields you require

3. Click on DISPLAY

APPROVING STAFF POSITIONS   

STAFF APPLYING FOR CSNSW SPORT POSITIONS

 This applies to Diocesan/Association Representatives and Principals when staff approvals are required for

the following positions: -

·         Sports Coordinators

·         Team Official

·         Sports Convener

·         Diocese Administration

·         Finance

Login to account and go to Staff Dashboard

1. There will be a red notification on the Staff Applications box (See below). 

2. Click on this OR go to ADMIN and select Approval for Sports Position

3. Select the “Role” and click on the required action (Approved/Declined)

4. Click on APPROVE

OR

 PRINCIPAL GIVING AUTHORITY TO A STAFF MEMBER TO APPROVE STUDENT REGISTRATIONS - Principal Delegation

1. The principal logs into their CSNSW Sport account. Go to dashboard.

2. In the ADMIN drop down menu, select PRINCIPAL DELEGATION

3. Type in school name.

4. A list of registered staff will appear in the drop down box under SELECT STAFF

5. Click on the staff member you wish to delegate your approval authority to.

6. Click DELEGATE

7. Staff member should now be able to approve student registrations on Principal’s behalf.

REMOVING A SPORTS COORDINATOR

There are 2 ways this can be done - by the Sports Coordinator themselves or by the Principal

SELF REMOVAL

When a teacher is no longer the sports coordinator for the schools, they can remove themselves -

1. Log into their account and go to the dashboard

2. Go to MY PROFILE > MY ROLES

3. Under current positions, locate the Sports Coordinator role.

4. Scroll across to the right. Click on the red bin to delete.

PRINCIPAL REMOVING SPORTS COORDINATOR

The Principal may also delete the Sports Coordinator -

1. Log into their Principal account and go to the dashboard

2. Go to ADMIN > APPROVAL FOR SPORTS POSITIONS

3. From the SELECT ROLE drop down box, select SPORTS COORDINATOR.

4. For the status, click on APPROVED

5. Tick the box to the left of the teacher to be removed.

6. Scroll to the far right, click on RED GARBAGE BIN to remove

STUDENT REGISTRATIONS   

 STUDENT REGISTRATION REPORT

1.  On the menu, go to Students and select Student Registrations

2. Select all the compulsory fields and click on Search

3. Select the fields required in the Show/Hide box

4. Scroll down to view all students registered for the pathway selected

5. If you require a download of registrations - Click on Excel Download (the download will include the fields selected)

6. Clicking on the student’s surname will show you the information shown in the parent account.

STUDENT PROGRESSIONS

1. On the menu, go to Students and select Progress Students

2. Select all the necessary fields and click on Display

3. Select the students that need to be progressed by ticking the boxes and click on Progress Students

APPROVING STUDENTS (Principal/Principal Delegations only)

 Login to account and go to Staff Dashboard

1. There will be a red notification on the Student Approvals box (See below). 

2. Click on this OR go to STUDENTS and select Approve Registration

3. Tick the box and click on APPROVE

SCHOOL COMPETITIONS

 This applies to Principals and Sports Coordinators registering schools for School Competitions for the following:-

1. Go to the STAFF heading and select “School Competition Entries”

2. Select all fields and click on Add Team

1. Complete any Custom Fields (if required), select payment type and click on SUBMIT and PAY

Payment types:
Pay on Invoice/EFT – this will finance contact details to be added so invoice sent directly

Credit Card – take you to the cart for payment.

PARENTS

SETTING UP AN ACCOUNT

If you had an account on the previous website (www.csss.nsw.edu.au), go to the csnsw.sport website and click on “log in” and then select “forgotten password”. This will send a link to your emails to reset password.

If you have NOT previously had an account, you will need to set one up so you can register your child.

1. Go to csnsw.sport

2. Click on Create Account which is located in the blue box on the top right hand side of the page. Select on parent in the dropdown list.

3. Complete all the fields in the Parent/Guardian account set up page, then click on Create Account.  You will receive a confirmation email.

ADDING A CHILD

1. Click on Add Child

2. Complete all fields.  Click NEXT

3. Complete all fields on the next page and click on Add Child

REGISTER FOR A SPORT

1. Scroll to your child’s profile

2. Click on Register for a Sport

3. Select the Sport from “available sport registration”. Please note that you will have to select “the sport” (Diocese Selection)

4. Click Next

5. Review your child’s details and if they are correct tick the “Acknowledgement” box and click Next

6. Sport Specific Details – these will be for the Diocesan event your child has already attended. Then click Next

7. Consent to Participate - Complete all the fields and click on Finish.

This will generate an email to your child’s principal for them to approve. Once the principal has approved this, your child will be progressed to the Polding/MacKillop/NSWCCC event.

PROGRESSION TO NEXT LEVEL

Once the above progression has occurred you will receive an email to login to your account

1. Scroll to the child’s profile on your dashboard and there will be a box in red “Confirm Selection”.  Click on the box.

2. Review your child’s details and if they are correct tick the “Acknowledgement” box and click Next

3. Sport Specific Details:  Review all of the Polding information and click Next

4. Consent to Participate:  Complete all the fields and click on Finish

5. Add to Cart: Levy and uniform will be displayed. (If applicable)

   1. Follow the prompts and click on Checkout

6. This will take you to the payment options.  Complete payment.

7. The Principal will be able to approve this registration even if the parent has not completed the payment or confirmation of selection