ASSOCIATIONS - Using the Portal to Collect Levies and Uniform Orders - Sydney
Setting Up the Portal to Collect Payments and Uniform Orders
The process that is followed for any financial transactions for the NSWCCC Associations is:
The Association sets up their selection packs under Sports/Events – Sports Pathway Search for students registering to a) attend an Association Selection trial and b) the Association team – pack includes - event information, code of conduct, sports specific questions and the SHOP (levy payment and uniform purchases)
If you are collecting participation levies and /or selling uniform items through the portal, you will need to set your ECWID shop up (Contact Catherine for assistance – Catherine.watters@csnsw.catholic.edu.au)
Under the Uniforms tab, Association selects the
ECWID – Sydney Diocese Shop
Levy – amount to be collected from student upon registration. If you do not bill the individual participant directly, put in $0 in the levy field
Levy split – this is just a reportable option – basically the portion of the levy you have set which will be paid to NSWCCC for the registrations
Default Category Displayed (Optional Items) – if you are selling uniform items through the online shop – please select your Association shop from the dropdown box
You may select required uniform items that will automatically populate the students’ cart by adding the Item Description, status, price and quantity in stock.
Ensure you click on SAVE
Claiming Your Online Payments
To claim any payments from the portal, Associations must set up as a supplier to Sydney Catholic Schools. A “New Supplier Form on CiANYWHERE” form must be completed and forwarded to Sydney Catholic Schools Finance section before any payments can be processed.
Sydney Catholic Schools has the merchant account into which payments from purchases and payments from Association registrations go. If the portal has collected levy and uniform payments for the Association, the following processes occur:
As the payment gateway is connected to the CSNSW Sport portal, Associations will need to provide CSNSW Sport with the financial download showing amount to be returned to the Association. Please see the HELP Guide for downloading Payment Reports
CSNSW Sport will pass this report onto Sydney Catholic Schools, who will process and reconcile with the bank statements.
Payment will be deposited into the Association’s nominated bank account.
Creating a Financial Report
Nominated and endorsed Association representative, administration and financial officials log into the administration dashboard then –
From the Admin dropdown box, select Payment Reports at the bottom of the list
Diocese – enter you association name
Pathway Competition – leave blank
Level – leave blank
Store – start typing SYDNEY – and your association store name will appear in the drop down box – select
Date – to filter by specific dates, select the required time frame
Click on Display
CLICK on Excel Download
Open the downloaded excel sheet. This sheet is very wide spanning 37 columns with some columns only being of value to SCS Finance department to trace deposits.
Please note that each transaction may be shown over 3 lines – one line for levy component, one line for uniform component and one line for GST component of the transaction.