Uploading data to CSNSW using the Census Upload portal

Owned by Brad Anderson (Deactivated)
Last updated: Feb 09, 2024 by Adam Saunders
3 min read

Prerequisites

To be able to complete the Census Upload process, you will need to prepare your data files as per the CSNSW Data File Specification:

CSNSW Census Data Sepcification

File Naming Convention

File Name

The file naming standard for each file follows this pattern:

Census [YEAR]-[MONTH]-[LOCATION AGEID or Diocese]-[FileType]-ver[#].csv

  • YEAR = Census Year (2019, 2020, 2021 etc) in format of YYYY.

  • MONTH = The Census Month (i.e. Feb or Aug).

  • LOCATION AGEID or Diocese = The LOCATION AGEID of an individual non-systemic school (i.e. 12345) or the Diocese name as shown below.

  • FileType = The type of data contained in this file. ( i.e. StudentData / TeacherData / NonTeacherData)

  • # = the version number for the file. Use this to keep track of your own versions as changes or corrections are made. Best practice would be to increment the version number after each upload.

Diocese naming standard

Diocese naming standard for <Diocese> placeholder:

  • Armidale

  • Bathurst

  • Broken Bay

  • Canberra & Goulburn (with ampersand)

  • Lismore

  • Maitland Newcastle (No hyphen)

  • Parramatta

  • Sydney

  • Wagga Wagga

  • Wilcannia (not “Wilcannia-Forbes” or “Wilcannia Forbes”)

  • Wollongong

Diocesan File Name Examples

  • Census 2024-Feb-Wilcannia-StudentData-ver1.csv

  • Census 2024-Feb-Wilcannia-TeacherData-ver1.csv

  • Census 2024-Feb-Wilcannia-NonTeacherData-ver1.csv

Non-Systemic File Name Examples

  • Census 2024-Feb-41326-StudentData-ver1.csv

  • Census 2024-Feb-41326-TeacherData-ver1.csv

  • Census 2024-Feb-41326-NonTeacherData-ver1.csv

 

Uploading Data Files

To upload your Census data files to CSNSW for the February Census process, follow this URL: https://csnsw.link/Feb-2024-Census-File-Upload

You will be taken to this screen:

image-20240209-001218.png

Click the blue “Select files” button and browse to the location where you have your census files saved:

image-20240209-003529.png

You can select one or all files and click “Open”.

You will see the file(s) listed:

NOTE: Make sure you enter your first name and last name into the fields and click the blue “Upload” button. If you forget, you will see the red “Required” message below the fields.

 

A progress bar will show the status of the upload process:

With a final message when the upload is complete:

 

Your files are now uploaded, and our team will receive a notification email at this point. We'll contact you if there are any issues with your uploaded data files.

Getting Support

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